- We are former Ghanaian Professional Staff of the United Nations and other International Intergovernmental Organizations.
- We are conscious of the importance of fostering friendship among ourselves
- We are aware of the need to maintain contact with each other for social, intellectual and professional purposes
- We are committed to the United Nations principles of mutual understanding and cooperation
- We are Appreciate the opportunities we have had to acquire skills and expertise beneficial for national development
- We are desirous of making a contribution towards the social and economic development of Ghana
- We do hereby come together to form this Association and to promulgate this constitution.
ARTICLE I - NAME OF THE ASSOCIATION.
The name of the association shall be GHANA ASSOCIATION OF FORMER INTERNATIONAL CIVIL SERVANT (GAFICS)
ARTICLE II – OBJECTIVES
The objectives of the Association include the following:
- To develop and implement suitable programmes that would foster the social interest of members.
- To assist members with special personal needs revolving around their resettlement, and adjustment upon returning home.
- To develop and maintain a database on professional or specialist expertise of its members
- To contribute to the social and economic development of the country by placing the skills and expertise of its members at the disposal of the government and other Ghanaian organizations and institutions
- To assist agencies and institutions within government a well as the private sectors to design, develop, execute and evaluate and evaluate development projects.
- To initiate and implement on its own or, in collaboration with interested sponsoring organizations, activities aimed at developing and improving the human resource base of the nation.
- To organize lectures, seminars, workshops and other activities which promote the objectives of the Association.
ARTICLE III - MEMBERSHIP OF THE ASSOCIATION
There shall be two categories of membership.
1.1. ORDINARY MEMBERS.
Ordinary Members shall be former Ghanaian professional employees of the United Nations System and other International Intergovernmental Organizations (IIGOs), former Technical Advisers, Experts and other specialists including National Officers, with not less than five continuous years of service with the UN or IIGOs.
1.2. ASSOCIATE MEMBERS.
Ghanaians who do not meet the criteria for ordinary membership but have made exceptional technical and professional contributions in their own fields of expertise to support and promote the objectives and ideals of the UN or IIGOs shall qualify for Associate Membership.Non-Ghanaian citizens who would otherwise be eligible for ordinary members provided they have taken up residence in Ghana for at least one year after separation from the organizations.
CODE OF CONDUCT
Members of the association shall be expected to continue to abide by the Code of Conduct required of regular staff members of the United Nations System.
ARTICLE IV- STRUCTURE OF THE ASSOCIATION
There shall be an executive committee of the Association comprising of the following:
- Vice president
- Two Ordinary Members
The Executive Committee shall have the power to co-opt and establish sub-committees as may be necessary to facilitate the efficient discharge of its functions.
Four members of the Executive Committee shall constitute a quorum for meetings of the Executive Committee called for the purpose of transacting its business.
ARTICLE V – MEETINGS.
There shall be an Annual General Meeting (AGM) and at least Four ordinary Meetings each year.
Extraordinary General Meeting.
- The Executive Committee may convene an Extraordinary General Meeting at its own discretion.
- The Executive Committee may convene Extraordinary General Meeting within fourteen days of receiving a written request signed by not less than ten ordinary members of the Association.
Such a request should clearly state the reason or purpose for which the Extraordinary General Meeting is being requested.One third of the registered membership shall constitute a quorum for the Annual General Meetings as well as the Extraordinary General Meeting.
ARTICLE VI – ELECTIONS
- Election of the officers of the Association shall be held every other year at the Annual General Meeting.
- Only Ordinary Members who have met their financial obligations to the Association in full up to the time of the election shall be eligible to vote or stand for elections.
- Candidates for election must be proposed and seconded by ordinary members in good standing. Nominations shall only be accepted with the consent of the nominee
- All elections shall be supervised by a Returning Officer who is not standing for election and who has been nominated by the president in consultation with the Executive Committee.
- Officers of the Association would normally hold office for a period of two years but may be eligible for re-election to the same post provided that the total period of service does not exceed four years
- A member of the Executive Committee would be eligible for election to another position on the Executive irrespective of the number of year(s) he has served on the committee.
- Voting shall be by secret ballot.
ARTICLE VII – FINANCE
Funds for running the association to achieve its objectives shall be derived from the following sources:
- Enrolment fees
- Annual Dues
- Special Levies
- Donations and voluntary Contributions
- Proceeds from funds raising activities
There shall be an annual audit of the books and accounts of GAFICS. The audited accounts shall be presented to the annual General meeting for adoption.
ARTICLE VIII – AMENDMENT OF THE CONSTITUTION
- A Two-third majority voted of fifty percent (50%) of ordinary members present and voting at a duly constituted Annual General Meeting shall be required for any amendment of the Constitution
- Notice of a proposal to amend the constitution shall be submitted in writing to the Executive Committee at least 21 working days prior to any meeting at which the proposed amendment shall be discussed. Such notice must be signed by not less than ten ordinary members in good standing